Documentation Guidelines

Disability Documentation Overview

Students requesting accommodations need to provide documentation that speaks to the existence of a disability, and provides evidence of the need for disability-related accommodations. To qualify as a person with a disability, a student must have a physical and/or mental impairment which substantially limits them in one or more major life activities. Yale and the Resource Office on Disabilities (ROD) provide reasonable accommodations to students with disabilities. To request accommodations, students must register with the ROD, which involves:

  • Completing the ROD Registration form.
  • Providing supporting documentation (see Documentation Guidelines below).
  • Meeting with an ROD staff member to discuss your request and current situation, and to develop a plan for moving forward.

Guidelines for Ideal Documentation

Written documentation should be in English, signed and dated, and be sent to ROD by mail, fax, or emailed (as a .pdf). Ideally, documentation will include the following:

1. CREDENTIALS

Should be provided by an appropriately licensed or credentialed professional who has relevant experience and no personal relationship with you.

2. DIAGNOSIS

Should include a description of the diagnostic criteria, evaluation methods, and dates of administration, along with observation/clinical impression notes. 

3. FUNCTIONAL LIMITATIONS

Should include the current impact of the disabling condition(s), and describe the severity and frequency of the condition on one or more major life activities.

4. PROGNOSIS  

Should clearly describe the chronic or episodic nature of the disability, outline conditions or situations that trigger reoccurrence. 

5. HISTORY & RECOMMENDATIONS

Shoould describe what accommodations have been helpful historically and suggest helpful accommodations for the future, including overall effectiveness.